QuickBooks Desktop version for Windows basically employs the approach of printer driver in order to generate PDF files that end up causing issues while installation process is going on in Windows. The process followed is that first the software prints with a specific printer driver which converts the given information into print format which itself is turned into PDF files. This process can be done in different manner by using integrated PDF export routines. One company followed by Intuit for this purpose of software development is Amyuni. However, the problem is the first process is most commonly used within the coding of QuickBooks because of which any shift will be difficult to support.
Fixing PDF Problems
Here’s a swift rundown on how to resolve PDF issues in QuickBooks:
- Ensure that the present version of QuickBooks is being used of the current year. This is to make sure that the changes and errors faced with previous versions are fixed. For example, QuickBooks 2013 R6 update had at least 7 resolution patches that were directly related to solving PDF problems in various circumstances
- Considering the PDF issues faced by users, Intuit has invented PDF Repair Utility through which users can resolve many PDF issues caused by either the Windows restrictive settings or drivers. In most cases this works smoothly.
- Make sure you have proper access permissions to the “temp” folder in Windows (details for how to do this are in my article on QuickBooks/Windows 8 PDF problems, which has a few additional tips).
- If this is QuickBooks 2011 or older, check the outline below.
- If all else fails, try the Intuit support site for PDF problems, which has some other things to try.
The PDF Repair Utility is updated from time to time, and it runs through a number of common fixes that you may have seen listed in other articles.
Here is an outline that explains what it does for QuickBooks 2011 and later installations, more or less in sequence, as far as I’m aware (no promises that this is entirely accurate, as the tool evolves over time).
- It ends the QB related process running in the background.
- It will rename the QBPrint files (so that QB can create new ones, which gets away from many printing-related issues).
- MSXML4 & MSXML6 DLL’s are un-registered, then re-registered (MSXML is Microsoft XML Core Services, a collection of tools used in programming with Microsoft tools).
- The Windows Print Spooler is stopped.
- Temporary print spooler files are deleted. This clears out any files that got stuck in the print queue.
- The Windows Print Spooler is restarted.
- bat is run (re-registers a long list of QuickBooks components)
From this point on, the steps depend on the version of QuickBooks you are using.
- For Windows XP, Vista and 7: Adds the XPS printer driver with the XPSPort.
- For Windows 8: Adds the XPS printer driver with the PORTPROMPT port.
This should help to resolve the PDF issues met with the software due to which QuickBooks software user were having trouble generating PDF files or QuickBooks unable to print to PDF. These issues can be dealt by the user alone or by contacting the QuickBooks experts for sure shot resolution. In the situation user still faces the same problems; it is recommended to approach the QuickBooks experts who are extremely knowledgeable regarding all things QuickBooks set up by Intuit. Moreover, if there is any issue in connecting with the team of QuickBooks for the same user can connect with us at our toll free number +1-855-481-5335 and live chat option on our website – quickbooksnumber.support.